//Travel & Accommodation
Travel & Accommodation2019-02-11T16:27:43+00:00

Travel & Transport

Note in advance: make sure to have checked in your hotel before noon on Tuesday 5 March. This is because conference registration will end around 13:00 CET, with the subsequent start of the opening ceremony. Afterwards there will be a reception where some snacks will be available.

Travelling to Belgium

Belgium can be reached by two international airports.

  • From Brussels Airport (Zaventem), the hub of Belgian flag carrier Brussels Airlines, there is a direct train connection to Leuven (30km), which will only take you twenty minutes.
  • Brussels South Airport (Charleroi) is another possibility to fly to. This airport is mostly frequented by low cost airline companies, such as Ryanair and WizzAir, which makes it an interesting option for students. The airport is further away (90 km), and it will take you up to two hours to travel to Leuven by bus and train.

Belgium is also frequented by international railway companies.

  • This option can be interesting for delegates coming from France (Thalys), the United Kingdom (Eurostar), Germany (ICE), or the Netherlands (NS).
  • Arrival will normally be in Brussels South Railway station (Brussels Midi), from where there is a direct connection to Leuven.

For those who are non-EU nationals, please check whether you require a visa to enter Belgium. Nationals from the following countries do not need a visa to enter Belgium: Albania, Andorra, Argentina, Australia, Bahamas, Barbados, Bosnia-Herzegovina, Brazil, Brunei, Canada, Chile, Costa Rica, Croatia, El Salvador, Guatemala, Honduras, Israel, Japan, FYR of Macedonia, Malaysia, Mexico, Monaco, Montenegro, Nicaragua, New Zealand, Panama, Paraguay, San Marino, Serbia, Singapore, South Korea, Taiwan, the United States of America, Uruguay, Vatican City, Venezuela.

Travelling in Belgium

A. To & from Leuven

  • For those arriving at Brussels Airport (Zaventem), train is the recommended mode of transport, though others are possible (taxi).
  • In case you arrive at Charleroi Airport, the best option is to take the Brussels City Shuttle to the Brussels South train station (Bruxelles Midi/Zuid in the local lingo). The Brussels City Shuttle operates every day. Booking online is advised, as buying on the spot can easily be 10 euros more expensive.
  • From Brussels South train station (Bruxelles Midi/Zuid) you can catch a train to Leuven (30 minutes journey approx.).

Note that the city of Leuven, not Louvain-la-Neuve, will be where the KULMUN Conference takes place!

For further traveling information, visit the following websites of:

B. In Leuven

  • Committees and socials will be located near or in the city centre. Taking the bus is an option, but everything is very do-able on foot.
  • No worries if you do not know your way around as there will be someone to pick you up at the hotel to guide you to the city centre! Furthermore, you will receive a personalised city map at the registration desk so you can learn your way around our small and cosy city.


Although everyone would wish to be immune from fatigue during the course of KULMUN 2019, nobody can deny that a few hours of sleep are essential in order to keep going the following day. Leuven is a relatively small city, which brings undeniable advantages regarding the atmosphere, but can offer some difficulties in finding suitable accommodation. Below, we will guide you through your options, of which we warmly recommend the IBIS Hotels.

The IBIS BUDGET Leuven Hotel is located just next to the Leuven train station and is only a 10 minute walk away from the city centre. As with the previous editions, KULMUN offers her delegates an option for accommodation at the IBIS Budget Hotel, which you will be able to book during the application procedure (everything is one 1 form; no separate procedures). There are different formulas you can choose from:

  • Standard package of 4 nights (Tuesday 5-Saturday 9): € 120,-
  • Preconference package of 5 nights (Monday 4-Saturday 9): € 145,-
  • Extra night from Saturday 9-Sunday 10, with breakfast on Sunday: € 25,-
  • Note that rooms are shared with 2 other delegates. You will have the option to specify delegates you would like to share your room with. We will then try to accommodate the requests in the best way possible.
  • Warnings: This option is only valid until February 21 ! Also, as there is only a limited amount of rooms available, allocations will be made on a first come, first serve basis.

For alternative accommodation, we can recommend the following non-exhaustive overview of available accommodation in Leuven: http://www.visitleuven.be/en. Always take into account the walking distances when selecting your accommodation. Most sessions and activities will take place in the south-eastern quarter of Leuven.